knightsplc.com

Role Profile: Documents Executive

Documents Executive

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Role Overview

Join our growing Documents team in a varied and rewarding role where your work will make a visible difference to how the firm presents itself through high-quality documents, templates, and presentations. Reporting to the Senior Documents Manager, you will produce polished and brand-aligned materials, and play an important part in raising the quality and consistency of our materials.

Key responsibilities

- Document production: Produce high-quality branded Word documents, PowerPoint presentations and data visualisation graphics for client and business service use.

- Template development: Develop and maintain branded document templates and presentation layouts to support consistency and efficiency. Work with the Brand team to deliver bespoke design requests.

- House style maintenance: Update system templates and related assets in line with changes to firm processes, requirements, or brand standards.

- Approach refinement: Identify and recommend enhancements to templates in response to recurring or specialist document requirements.

- Brand alignment: Ensure all work meets brand standards and relevant compliance requirements, escalating queries where needed.

- Team support: Provide wider team support with document comparison, format conversion, transcription, and copy typing as required.

What we're looking for

- Advanced Microsoft PowerPoint expertise: You use advanced features confidently, including Slide Master, layouts, placeholders, theme management, and alignment tools, to create polished, on-brand presentations and resolve formatting issues efficiently.

- Advanced Microsoft Word expertise: You use advanced features confidently (styles, numbering, section management, tables, references and troubleshooting) to resolve complex or unstable documents efficiently.

- Attention to detail: You apply house style and brand standards meticulously, with a disciplined approach to accuracy, alignment, pagination behaviour and presentation.

- Judgement and professionalism: You make sound decisions on when to resolve issues independently and when to escalate or seek guidance to protect document quality, risk and standards.

- Sector experience: Experience in a legal or professional services environment would be an advantage, but strong transferable skills will also be considered.

- Organisation and delivery: You manage competing priorities effectively, work independently, and deliver accurate, high-quality work to deadline.

Documents Executive

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Contract type and working arrangements

- Location: Stoke office.

- Hours: 37.5 per week, 9.00-5.30 (Monday - Friday).

- Salary: Starting at £30,000pa, dependent on experience.

- Contract: Full-time, permanent.

About us

Knights is a listed, UK based legal and professional services business, operating nationwide.

For more than a decade, we have done things differently. In 2012, we established our platform as one of the first law firms to transition from a traditional partnership model to a corporate structure.

We work with a diverse range of clients, including global brands, FTSE 100 companies, private businesses, and individuals, to deliver professional services with speed, accessibility, and clear communication.

Recruiter guidance: Documents Executive

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Priority attributes

For recruiters, the strongest candidates are likely to demonstrate the following attributes in both their background and the examples they give during screening. These indicators should help identify people who can succeed quickly in the role and adapt well to the team's standards and pace.

- Strong presentation instincts: A clear eye for layout, readability, and visual consistency.

- High standards and accuracy: Careful, detail-focused working and strong quality control habits.

- Practical problem-solving: Confidence resolving formatting issues and improving materials independently.

- Professional judgement: Good judgement on when to act independently and when to escalate.

- Collaborative approach: A calm, responsive, and solutions-focused way of working with others.

Key skills and experience

When shortlisting, recruiters should prioritise candidates whose experience aligns closely with the technical and delivery demands of the role. The following are likely to be the most relevant indicators of suitability.

- Advanced Word capability: Experience with complex Word documents, templates, and formatting troubleshooting.

- Advanced PowerPoint capability: Experience creating branded presentations and data visualisation graphics confidently.

- Template and brand experience: Experience maintaining templates and applying brand standards consistently.

- Relevant sector background: Experience in legal, professional services, or another quality-driven corporate environment.

- Delivery under pressure: Evidence of managing multiple priorities while maintaining accuracy and quality.