Ambitions Personnel

General Administrator (Finance & Factory Stores) (Permanent)

22 July by Ambitions Personnel : Mansfield

Job Location:
United Kingdom -England -East Midlands -Nottinghamshire -Mansfield
Salary:
£28,000 - £28,000/annum

e are looking for a highly organised and detail-oriented General Administrator to provide essential administrative support across our Finance and Factory Stores functions. This is a varied, hands-on position that would suit someone who enjoys working across multiple departments, maintaining accurate records, and ensuring day-to-day operations run efficiently.

You'll play a key role in supporting financial processes, stock administration, and general office duties, working closely with colleagues across Finance, Purchasing, Production, and Warehouse teams.

Key Responsibilities

Finance Administration

  • Process purchase invoices, credit notes, and employee expenses accurately.
  • Assist with accounts payable and accounts receivable activities.
  • Reconcile supplier statements and resolve any discrepancies.
  • Maintain accurate financial records and filing systems.
  • Provide administrative support during month-end processes.

Factory Stores Administration

  • Maintain accurate stock records and inventory systems.
  • Book stock into the system electronically.
  • Assist with periodic stock counts and inventory reconciliations.
  • Process stock transfers between locations.
  • Coordinate goods received and dispatched, ensuring all documentation is accurate.
  • Liaise with Production and Purchasing teams regarding stock movements and availability.
  • Monitor stock levels and support inventory control activities.
  • Maintain organised stores records and administrative documentation.

General Administration

  • Perform accurate data entry across internal systems.
  • Prepare reports, spreadsheets, and other business documentation.
  • Manage emails, telephone calls, and internal enquiries professionally.
  • Provide administrative support to other departments as required.

About You

We're looking for someone who is proactive, organised, and enjoys working in a fast-paced environment.

You'll ideally have:

  • Previous administration experience (finance or stock control experience would be advantageous).
  • Excellent organisational and multitasking skills.
  • Strong attention to detail with a high level of accuracy.
  • Good working knowledge of Microsoft Office, particularly Excel.
  • Excellent communication and interpersonal skills.
  • The ability to work independently as well as collaboratively within a team.
  • A positive, can-do attitude with a willingness to support the wider business.

Desirable Skills

  • Experience using Microsoft Dynamics 365 Business Central.
  • Previous experience within a manufacturing, warehouse, or production environment.

What We Offer

  • Competitive salary of £28,000 per annum.
  • Supportive and friendly working environment.
  • Opportunities for training and career development.
  • Stable, long-term position within a growing business.

Benefits

  • Casual dress
  • Company pension
  • Free parking
  • On-site parking

If you're a motivated administrator looking for a varied role where no two days are the same, we'd love to hear from you.

 

MAN1

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* Privacy notice
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data so that it can provide these services – in doing so, the Company acts as a data controller. You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement. 1. Collection and use of personal data a. Purpose of processing and legal basis The Company has collected your personal data and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are: - Legitimate interest b. Categories of data The Company has collected the following personal data on you: Personal data: - Name - Date of birth - Contact details (including telephone number, email address and postal address) - Experience - Training and qualifications - CV c. Legitimate interest Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows: - The Company must process personal data that it can provide work-finding services to its clients and work seekers. d. Recipient/s of data The Company may process your personal data with the following recipients: - Clients who may be potential Hirers you may be introduced to / supplied to work at via the Company. - Master Vendor Companies who may provide services on behalf of Clients of the Company. - Intermediary Companies who may provide employment contracting and payroll services to the Company. 2. Data retention The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) 2 years after the date on which we last provide you with work-finding services. We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. Where the Company has obtained your consent to process your personal and sensitive personal data we will do so in line with our retention policy (a copy of which is available upon request). Upon expiry of that period the Company may seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data. 3. Your rights Please be aware that you have the following data protection rights: - The right to be informed about the personal data the Company processes on you; - The right of access to the personal data the Company processes on you; - The right to rectification of your personal data; - The right to erasure of your personal data in certain circumstances; - The right to restrict processing of your personal data; - The right to data portability in certain circumstances; - The right to object to the processing of your personal data that was based on a public or legitimate interest; - The right not to be subjected to automated decision making and profiling; and - The right to withdraw consent at any time. Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Helen Mason HR Manager Ambitions Personnel, Firth Court, Firth Road, Lincoln LN5 7WD. 4. Source of the personal data Jobs Board / CV database (This information came from a publicly accessible source) - LinkedIn (This information came from a publicly accessible source) - Via email from you - In person from you Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Helen Mason HR Manager Ambitions Personnel, Firth Court, Firth Road, Lincoln LN5 7WD. 5. Complaints or queries If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Helen Mason HR Manager Ambitions Personnel, Firth Court, Firth Road, Lincoln LN5 7WD. You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, if you believe that your data protection rights have not been adhered to. Click here to view our privacy policy.