4Recruitment Services Ltd

Job Description & Person Specification

Company Overview

4Recruitment Services Ltd (4RS) is a specialist public sector recruitment agency with approximately 20 years' trading history, supplying staff across sectors including nuclear, housing, education, and social care. 4RS holds positions on a number of public sector frameworks and works with a wide range of clients and managed service providers (MSPs).

Role Purpose

We are seeking a part-qualified, part-time Bookkeeper to support the Finance function with day-to-day bookkeeping, statutory returns, and management reporting. The role will play a key part in maintaining accurate financial records, supporting compliance with VAT and PAYE obligations, producing timely cash flow and MI reporting, and helping to identify and implement efficiencies across the accounting function — including oversight of the roll-out of a new Time Sheet Portal.

Key Responsibilities

• Maintain accurate day-to-day bookkeeping records, including purchase and sales ledgers and general ledger postings.
• Perform regular bank reconciliations across all company accounts, promptly investigating and resolving discrepancies.
• Prepare and submit VAT returns in line with HMRC requirements and deadlines, ensuring correct treatment of transactions.
• Prepare and process PAYE returns, working with payroll data to ensure accurate and timely submissions to HMRC.
• Produce weekly and monthly Management Information (MI) reports for the finance team and senior management.
• Prepare weekly cash flow reports, monitoring inflows and outflows and flagging any funding or timing risks.
• Support the reconciliation of invoice finance / factoring facility balances and related reporting.
• Assist with month-end and year-end processes, including accruals, prepayments, and supporting schedules.
• Liaise with, and support the reconciliation of, transactions relating to large Managed Service Providers (MSPs), ensuring accurate matching of timesheets, invoices, and remittances.
• Identify and recommend opportunities to streamline and improve accounting processes and controls, including through greater use of automation.
• Oversee and support the set-up, testing, and roll-out of a new Time Sheet Portal, working with internal stakeholders and the software provider to ensure a smooth transition.
• Support responses to internal and external audit queries as required.
• Provide general administrative support to the Finance function as needed.
• Part-qualified accountant (e.g. AAT, ACCA, CIMA, or equivalent) or qualified by experience with a strong bookkeeping background.
• Demonstrable experience preparing and submitting VAT returns.
• Demonstrable experience with PAYE returns and payroll-related reconciliations.
• Solid experience performing bank reconciliations, with strong attention to detail in identifying and resolving discrepancies.
• Proven experience producing weekly and monthly MI reports and cash flow forecasts/reports.
• Experience working with, or reconciling data from, large Managed Service Providers (MSPs), ideally within a recruitment or staffing environment.
• A proactive approach to identifying and implementing process improvements within an accounting function.
• Strong Excel skills and confidence working with accounting software (e.g. Sage, Xero, QuickBooks, or similar).
• High level of accuracy and attention to detail, with the ability to manage multiple deadlines.
• Good communication skills, with the ability to liaise confidently with colleagues, clients, and suppliers.
• Experience within the recruitment, staffing, or wider people-services sector.
• Experience supporting the implementation or administration of a timesheet or workforce management portal/system.
• Experience working with invoice finance, factoring, or discounting facilities.
• Experience working in a small or medium-sized finance team, comfortable operating with a degree of autonomy.
• Flexible part-time working arrangement.
• The opportunity to play a hands-on role in shaping and improving finance processes.
• Supportive, close-knit finance team environment.
• Exposure to a well-established business with 20 years of public sector recruitment expertise.

Person Specification — Essential

Person Specification — Desirable

What We Offer