Accounts / Office Administrator | Wn3 | Permanent
£27,000–£30,000 DOE
Monday to Thursday: 8:30 AM – 5:00 PM | Friday: 8:30 AM – 4:00 PM

KPI Recruiting are proud to be supporting a well-established and growing business who are seeking an experienced Accounts / Office Administrator to join their team on a full-time, permanent basis. This is a varied and hands-on role supporting the smooth day-to-day running of the office, accounts, payroll, and administration functions.

Key Responsibilities:

• Acting as the first point of contact for customer enquiries via phone and email

• Processing customer sales orders on Sage 50, checking stock levels and providing accurate lead times

• Liaising with Production to ensure timely order fulfilment

• Raising sales invoices including carriage charges once goods are shipped

• Arranging daily courier collections (DPD, TNT, FedEx, DHL, UPS)

• Maintaining and updating customer records and order tracking systems

• Supporting the wider sales and administration team with ad hoc duties

Accounts & Finance Duties:

• Accounts payable: processing supplier invoices on Sage 50, matching to deliveries, coding, and reconciling supplier statements

• Managing invoice queries and processing month-end payment runs

• Bank and credit card reconciliations

• Month-end and year-end close

• VAT returns

• Research & Development tax calculations

• ISO 9001 certification compliance

Payroll & Pension Responsibilities:

• Monthly payroll processing using Sage 50 Payroll

• Entering timesheets, SSP, SMP, HMRC submissions, and posting journals

• Handling payroll and pension queries from employees

• Pension auto-enrolment, joiners, leavers, and payment processing

General Administration:

• Filing and document management

• Providing cover for other office duties as required

• Supporting a flexible and collaborative small-team environment

Skills & Experience:

• Minimum 3 years’ experience using Sage Line 50 Accounts or similar

• Minimum 1 year’s experience using Sage 50 Payroll or equivalent

• Strong organisational and multitasking skills

• Excellent written and verbal communication skills

• Self-motivated, reliable, punctual, and able to maintain confidentiality

• Experience managing a varied workload in a small team environment

• Knowledge of customs declarations (Europe, USA, Rest of World) desirable but not essential – full training provided

Qualifications:

• GCSEs A–C or equivalent

• AAT qualification or studying towards (QBE considered)

• Confident user of MS Word, Excel, and Outlook

Benefits Include:

• 28 days holiday including bank holidays (increasing by 1 day every 2 years up to 7 additional days)

• Free on-site parking

Job Type: Full-time
Work Location: In person

Please note: Only applicants with the required Sage and payroll experience will be considered.

APPLY NOW! or contact the Commercial Team on 01942 597215 / GemmaP@kpir.co.uk

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted

INDCOM