Executive Assistant / Personal Assistant to the CEO

Location: Turks & Caicos
Industry: Investment / Hospitality / Real Estate
Position: Executive Assistant / Personal Assistant to the CEO

We are recruiting for an experienced Executive Assistant / Personal Assistant to the CEO to provide high-level executive and personal support within a fast-paced, privately owned business environment.

This is not a traditional administrative role. The successful candidate will work closely with a decisive, fast-moving CEO and must be able to anticipate needs, manage competing priorities, communicate concisely and ensure that important tasks and decisions are followed through.

The Role

• Manage the CEO's calendar, meetings, travel, commitments and priorities
• Track decisions, instructions and follow-up items through to completion
• Act as a key filter and point of contact between the CEO and internal/external stakeholders
• Anticipate the CEO's needs, identify gaps and keep priorities moving forward
• Coordinate confidential business and personal matters with complete discretion
• Manage travel planning, logistics, appointments and reservations
• Prepare concise briefings, summaries, reminders and action lists
• Manage and follow up on expense claims and administrative submissions
• Keep the CEO informed with timely, relevant and action-oriented updates
• Provide both Executive Assistant and Personal Assistant support as required

The Ideal Candidate

• Previous experience as an Executive Assistant, Personal Assistant, Executive Office Coordinator, Office Manager or senior administrative professional
• Experience supporting a CEO, Managing Director, owner, principal or other senior executive
• Fast, highly organized and extremely responsive
• Calm and composed when working under pressure
• Confident and professionally assertive, with the ability to respectfully challenge or push back when necessary
• Emotionally mature, resilient and not easily offended
• Highly discreet and comfortable handling confidential information
• Excellent judgment and stakeholder management skills
• Detail-oriented while being able to communicate in a clear, concise and practical manner
• Solutions-focused with a strong sense of urgency and follow-through

Preferred Experience

Experience within a fast-paced private sector, hospitality, investment, legal, finance, real estate, development or family office environment would be an advantage.

Travel Requirements

• Must be able to travel internationally at short notice in support of the CEO
• Valid passport required
• Existing travel eligibility for key destinations, including the United States and United Kingdom, is strongly preferred
• Candidates with valid US and UK visas or the ability to travel to these destinations without delay will be highly regarded

Additional Details

• Generally Monday–Friday
• Flexibility is required, as working hours may need to adjust based on the CEO's schedule and business requirements
• This is a highly trusted position requiring discretion, adaptability, resilience and excellent judgment