Executive Assistant / Receptionist

Location: High Wycombe (Office Based)

Salary: Negotiable depending on relevant experience

Hours: Full-time, 40 hours per week (Monday to Friday)

Remarkable Jobs are recruiting on behalf of a fast-growing, innovative organisation headquartered in High Wycombe.

We are seeking an Executive Assistant / Receptionist to become the professional face of the business while providing high-level executive support to the CEO and wider C-suite. This is a hybrid role, with your time split 50/50 between front-of-house reception responsibilities and Executive Assistant duties.

This role is ideal for someone polished, proactive, and exceptionally organised - someone who takes pride in accuracy, checks their work meticulously, and communicates with articulate, professional grammar.

Executive Assistant / Receptionist Role

As the Executive Assistant / Receptionist, you will deliver an exceptional visitor experience while supporting the CEO and executive leadership team with complex coordination, communication and administration. You must be confident representing senior leaders, managing sensitive information, and producing high-quality written output.

Executive Assistant / Receptionist Key Responsibilities

Executive Support (Approx. 50%)

• Provide high-level administrative support to the CEO and C-suite.
• Coordinate complex diary management, prioritisation and schedules.
• Book and manage detailed travel itineraries, accommodation and logistics.
• Prepare professional, accurate board packs and executive-level documentation.
• Assist with presentation preparation, formatting and administrative support.
• Draft and proofread emails, reports and communication with polished grammar.
• Maintain absolute discretion when handling confidential information.
• Track deadlines, actions and deliverables, ensuring the Exec team remains aligned.

Reception & Client Experience (Approx. 50%)

• Deliver a warm, confident and professional welcome to all visitors.
• Oversee the reception area, ensuring it reflects company standards.
• Manage meeting rooms, visitor passes, refreshments and logistics.
• Support internal events, investor visits and key meetings.
• Coordinate deliveries, office supplies and general facilities activity.

What They Are Looking For

Essential:

• Experience supporting C-suite or senior executives (EA duties essential).
• Front-of-house or client-facing experience in a professional environment.
• Exceptional organisational skills - able to juggle multiple priorities smoothly.
• Impeccable written communication and grammar; someone who proofreads and double-checks their work.
• Strong attention to detail, accuracy and presentation quality.
• Confident using MS Office (Word, Excel, PowerPoint) and modern collaboration tools.
• Proactive, self-driven and able to work with minimal instruction.

Desirable:

• Experience preparing board packs or supporting senior leadership meetings.
• Exposure to travel coordination, presentations, and executive communication.
• Familiarity with fast-paced or high-growth businesses.

Key Attributes

• Professional, energetic and articulate.
• Warm, people-first approach and excellent interpersonal skills.
• Calm, resilient and able to manage shifting or urgent priorities.
• Discreet and trustworthy with sensitive information.
• Takes ownership, anticipates needs, and consistently delivers high-quality work.

If you're ready for a varied, visible and impactful role as an Executive Assistant / Receptionist, we'd love to hear from you.

Apply now!