Senior Democratic Services Officer

Ashton-under-Lyne

Initial Contract Role Up Until May 2026 With To The View To Extend 

Day-to-day of the role:

1. Advise elected members, officers, representatives of partner organisations and the public on legal/procedural requirements of Council committee and panel meetings.
2. Plan forward work programmes for each body and decision-making system, administered in consultation with members/officers to ensure the efficient and effective conduct of that bodies’ business.
3. Ensure that proper arrangements are made for all meetings, including the prompt and effective preparation and dispatch of agenda and minutes within strict deadlines; and the efficient conduct of all business of the committee(s) serviced in accordance with all statutory requirements..
4. Prepare and where appropriate presents reports relevant to conduct of business or legal/procedural matters to Full Council, committees, panels, Cabinet Members and officers.
5. Attend meetings, to advise on procedural and legal matters, take notes and prepares all necessary follow-up paperwork following the meeting, ie summary of decisions, minutes, reports in accordance with statutory requirements..
6. Initiate and progress correspondence on the business of the committee(s) and other bodies serviced, including the processing of references to other committees.
7. Maintain and supporting governance procedures and systems, including the preparation of guidance notes, report templates, training material, providing advice and maintaining databases/record systems.
8. Assist the Democratic Services Team Leader to prepare, maintain, update and publish the Council’s Key Decisions Plan in accordance with the provisions of the Local Government Act 2000 and the Council’s Programme of Business and the Annual Programme of meeting and substitute for him/her as and when required.

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.
  
To discuss this vacancy in further detail or any other vacancies, please contact our Team on 02085149152 or email  hallew@4recruitmentservices.com