Finance and HR Executive

Location: Stoke-On-Trent

Hours: Monday to Friday (35 Hours a week)

Salary: Up to £30,000 per annum

We are seeking a detail-oriented and proactive Finance and HR Executive with strong experience in managing both financial and human resources administrative functions. The ideal candidate will have hands-on expertise with Xero accounting software, along with proven ability to maintain accurate financial and HR records. Responsibilities include managing ledgers, overseeing effective payment processing, implementing robust credit control, and performing balance sheet reconciliations. The role also involves preparing journals for accruals and pre-payments, ensuring timely and accurate month-end reporting, and supporting audits.

On the HR side, the candidate will maintain employee records, support payroll processes, and assist with compliance and policy administration. Excel skills are essential for preparing management reports, analysing financial data, and streamlining reporting processes. This dual-role position requires strong organisational ability, attention to detail, and the capacity to balance financial oversight with HR administration in a dynamic business environment.

• Maintain all financial records, including sales and purchase ledgers, efficiently and accurately, ensuring creditors and debtors reports are clean and irregularities and queries are resolved in a timely manner
• Updating the budget monthly in Xero and raising reports to enable team wide journal checking against budget variances
• Operate an efficient and effective purchasing system, ensuring purchase orders are raised, invoices authorised, and payments made in the agreed timescales
• Assist in delivering an efficient and effective credit control function, managing the direct debit system, ensuring direct debits are collected promptly and all outstanding invoices are chased promptly and regularly
• Invoice membership renewals, raising recharges, monthly export documentation and funding invoices
• Carry out banking receipts, manage petty cash systems, only receipts, payments and bank reconciliations
• Management of the accounts email box with 24-hour turnaround to customers
• Ensure the CRM and accounts system data match and deal with any irregularities
• Produce reports including membership figures, KPIs, outstanding sales invoices, purchase orders and year-end reconciliations
• Assist with the year end audit preparation
• Produce monthly reports and prepare /input journals for petty cash, accruals and prepayments to assist in the productions of monthly management accounts and budgets
• Accurate VAT coding and detailed VAT report checks monthly
• Uploading all invoices into customers portals for payment
• Payroll journals and payroll associated tasks- saving reports and ensuring cost centres are adhered to
• Following a month end closing schedule for all delegated tasks as per closing deadlines
• Collate, check and pay monthly staff expenses accurately and on time
• Assist in budget preparation, cash flow forecasting, accounts preparation, VAT returns, P11d’s etc
• Assist in the administration duties of the Finance Department, including financial calendar, portal matrices and maintaining accreditations
• Responsible for issuing/maintaining Bankline cards and Barclaycards and the bank mandates for three companies
• To lead on use of accounts and CRM system for payments
• Ensure compliance with established procedures, financial regulations and accreditations
• Being responsible for ensuring that documents, systems and processes including online HR, contingency plans and induction processes are kept up to date and relevant
• Responsible for HR administration, induction, recruitment onboarding and off boarding duties

Benefits

• One day working from home
• Your birthday off as an extra holiday
• 25 days annual leave, plus bank holidays, rising to 26 after 5 years’ service and 27 after 10 years’ service
• Opportunities for personal development and accredited training programmes
• Westfield Health, offering access to healthcare benefits and discounted gym membership

Interested? Call Maria on 01782 712230 or email MariaP@kpir.co.uk  for more information.

INDCOM