Executive Assistant

Bedford | £15 - £17ph | Mon - Fri, 8.30am - 5pm | Temp Ongoing | ASAP start (Mon 20^th)

Enhanced DBS Essential!

Our Bedford based client is currently seeking a highly organised and confident Executive Assistant to provide dedicated support to their C-Suite. The successful candidate will play a pivotal role in maintaining effective planning and administrative systems while aligning with the organisation's culture and values. Main duties of the role will be focused on diary and inbox management whilst being the first point of call for all required assistance.

Responsibilities:

• Executive Support: Act as the primary point of contact between the CEO and internal/external stakeholders. Manage and prioritise communication, correspondence, and meetings.
• Calendar Management: Coordinate and maintain schedules, including arranging appointments, meetings, and other necessary logistics. Anticipate and manage potential scheduling conflicts.
• Documentation and Record Keeping: Prepare and edit reports, presentations, and other documents as required. Maintain accurate and confidential records.
• Communication Liaison: Draft and respond to emails, letters, and other forms of communication on behalf of the CEO. Ensure clear and effective communication with all parties.
• Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Organise travel plans, including transport, accommodation, and itineraries.
• Expense Management: Track and reconcile expenses, ensuring accurate and timely reporting.

Requirements

• Hold a full and in-date Enhanced DBS certificate.
• Proven experience as an Executive Assistant or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritise tasks effectively.