Executive Personal Assistant

An exciting opportunity has arisen for an experienced Executive Personal Assistant to support senior leadership in a highly professional and fast-paced environment. This role requires exceptional organisational skills, the ability to handle sensitive matters with discretion, and the drive to ensure the smooth management of daily affairs.

The Executive Personal Assistant will act as the primary point of contact for internal and external stakeholders, managing communications, schedules, travel arrangements, and administrative tasks with efficiency and confidentiality. This role is ideal for a dedicated professional who thrives under pressure and enjoys making a real impact through providing seamless support at executive level.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to ensure the efficient management of the executive's daily schedule
• Manage calendars, organise appointments, schedule meetings, and arrange conference calls
• Act as the first point of contact for all communications, handling correspondence, telephone calls, and face-to-face enquiries professionally
• Maintain an accurate and up-to-date diary and ensure critical meetings are prioritised
• Handle sensitive and confidential information with absolute discretion and professionalism
• Prepare reports, memos, presentations, and correspondence with minimal errors and within established deadlines
• Monitor incoming and outgoing documents to ensure compliance with office standards and traceability
• Distribute documents, emails, and communications to relevant departments in a timely manner
• Maintain visitor logs and manage the admission of guests, ensuring a courteous and professional reception
• Assist in the preparation and collation of data for reports and presentations for senior management
• Manage travel arrangements including booking flights, hotels, and itineraries efficiently
• Monitor document workflows and ensure actions are followed up as required
• Coordinate with other departments and external vendors to ensure effective communication and task completion
• Deliver excellent customer service to visitors, business partners, and internal stakeholders at all times

   

Requirements

• Bachelor's degree in Business Administration or a related field
• Minimum 5 years of professional experience, with at least 3 years supporting senior executives
• Prior experience within the GCC region is advantageous
• High proficiency in administrative tasks including document management, scheduling, and travel coordination
• Strong understanding of confidentiality and professionalism in handling sensitive information
• Excellent communication skills, both verbal and written, with the ability to liaise confidently at all levels
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively
• Problem-solving skills with a proactive and solution-oriented approach
• Proficiency in ERP systems, ideally with SAP functional skills
• Ability to work independently and take initiative where appropriate
• Detail-oriented with strong attention to accuracy and quality standards