Executive Assistant

Location: Stoke-On-Trent

Hours: Monday to Friday, 37.5 hours

Salary: Between £30,000 to £40,000 per annum

The role:

Our client is seeking someone to deliver proactive, high-level administrative and organisational support to the CEO, Directors, Board members, and related groups.

Key Responsibilities:

• Provide comprehensive administrative and organisational support to the CEO and senior leadership team
• Coordinate and prepare board, committee, and leadership meetings, including agendas, papers, minutes, and follow-up actions
• Act as the main contact for directors, chairs, and senior stakeholders, ensuring clear communication and timely responses
• Support governance processes, including audit and compliance requirements
• Build and maintain strong relationships with external partners, patrons, and stakeholders, ensuring effective engagement and communication
• Assist in planning and delivering key events, visits, and stakeholder meetings, working closely with the wider team
• Manage schedules, correspondence, and reporting to ensure leadership priorities and deadlines are met
• Provide secretarial support across projects, ensuring accurate record-keeping and effective progress tracking

Experience and Required Skills:

• Deliver tasks to a high standard, ensuring role requirements are consistently met
• Use CRM and other relevant systems effectively to manage information
• Strive for continuous improvement by following quality assurance processes and best practices
• Contribute to the organisation’s commercial success and overall objectives
• Take part in internal and external meetings, training sessions, and development opportunities as required
• Adhere to all relevant policies, procedures, and working practices at all times
• Engage positively in one-to-one discussions, reviews, and appraisals
• Represent the organisation in a professional manner with colleagues, stakeholders, and external contacts
• Support a collaborative team environment, taking responsibility for issues and assisting colleagues where neede
• Remain adaptable, undertaking additional duties or working from other offices when necessary

Interested? Send your CV to MariaP@kpir.co.uk or call us on 01782 712230 

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