Sales and Billing Administrator

Location: Biddulph

Hours: Monday to Friday - 25-30 hours per week

Salary: £30,000 per annum (pro rata)

The role:

We're seeking a highly organised and proactive Sales and Billing Administrator to support our clients' growing team. This full-time position offers flexible working hours and is perfect for someone with a solid background in administration and finance. If you have a keen eye for detail, strong communication skills, and enjoy being part of a collaborative team, we'd love to hear from you.

Main duties:

• Create and send accurate customer invoices using Xero
• Oversee accounts receivable, monitor outstanding balances, and follow up on overdue payments
• Process and track transactions via Fastspring and Fastspring Hyperwallet platforms
• Prepare and reconcile monthly income reports, including US recharge and payable accounts
• Manage end-of-month reconciliations across various income streams and financial systems
• Ensure accurate reporting through timely reconciliation of previous month's financial data
• Handle remittances and maintain compliance with VAT regulations
• Collaborate with internal teams to ensure data accuracy and system alignment
• Provide outstanding customer support for billing inquiries and payment resolutions
• Maintain up-to-date financial records and contribute to ongoing improvements in finance processes

About you:

• Proven experience in office administration, invoicing, and supporting finance operations
• Familiarity with Xero and Fastspring is highly desirable
• Solid understanding of payment workflows, financial reporting, and reconciliations
• Confident managing VAT, remittances, and monthly financial cycles
• Exceptional attention to detail and strong organisational abilities
• Self-motivated with a proactive approach to problem-solving and task management
• Strong communication skills with a focus on delivering excellent customer service
• Comfortable using finance or CRM systems in a fast-paced, dynamic work environment

Benefits:

• Flexible working hours with hybrid or remote work options
• A collaborative, supportive, and forward-thinking team environment
• Competitive salary, reflective of your experience and skills
• Opportunities for growth and career progression in a fast-moving, tech-driven company
• Access to training resources and ongoing professional development

Interested? Call Meg on 01782 712230 or email MegW@kpir.co.uk

INDCOM